Tick Tock

Four Ways You Can Beat the Clock with Time Management

Time is a strained resource which most all business owners encounter along the way. Science may never find a way to add additional hours to our days; however, there are ways to maximize the potential of each day. Four methods to try and beat the clock are:

  1. Prioritize Activities Only You and Your Staff Can Perform

Numerous companies outsource operations beyond their fundamental areas of expertise, such as payroll or taxes, to concentrate on activities that add the greatest value to their company. Delegating assignments shouldn’t be solely a privilege held in reserve for those companies which have attained a specific size, or achieved a certain level of success.

One way to create more time for crucial and significant activities within your business is to hire a specialist to oversee those areas where you may be lacking expertise, such as designing a website or drafting a contract. For example, outsourcing client and customer services, or providing the products or services you’re recognized for would not be encouraged. It may be a good idea, however, to engage with outside providers to assist in supporting these functions.

  1. State Your Goals in Writing and Share Them With Others

Achieving your goals may be more easily facilitated if you just take the time to write them down on paper and then follow up by monitoring and providing progress updates. One relatable study was completed by Gail Matthews, a psychology professor at Dominican University of California. Professor Matthews observed that at least 75% of participants who wrote down their goals, and, in addition, updated a friend with their weekly progress reports, either achieved them or were well on their way to achieving those goals by the study’s conclusion. On the flip side, 43% of those who only contemplated their goals could not fully realize those goals.

  1. Forget Multitasking

Multitasking may seem like a solution to a prayer for business owners with hectic and demanding schedules. Theoretically speaking, you’d think that completing two tasks at once would increase your efficiency. But, in reality, the value of one’s effort can suffer when shifting between tasks.

Researchers at George Mason University observed essays written when subjects were uninterrupted versus when subjects were interrupted. As measured by word count and number of ideas conveyed, they found the quality of the essays weakened among those participants who were interrupted.

These results can pertain to any assignments requiring originality or intricate thinking. Typically, people need to genuinely engage themselves in an activity until attaining a hiatus.

  1. Make Meetings Productive

To prevent unproductive meetings which consume your time, with little to no benefits to show, confirm if these meetings are really necessary, or if an informative e-mail would suffice.

If a meeting would be considered more productive than an e-mail, consider creating an agenda and distributing to participants beforehand.  In addition, communicate with the participants to be prepared and focus on maintaining a minimal list of attendees.

© 2015

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